A method of organizing electronic documents for storage and subsequent retrieval, involves storing a summary structure describing the structure of summary records associated with each document. Each structured summary record has at least one descriptor field representative of a characteristic of the document. Predefined field entries identify a characteristic of the document. Predefined keyword criteria associated with the field entries are stored. Each document is analyzed to build a text index listing the occurrence of unique significant words in the document. The text index is compared with the keyword criteria to determine the appropriate field entry for the document. For example, one descriptor field might related to topic, which could have the field entries of "financial" or "sports". The preponderance of certain keyword criteria, such as "money" or "shares" would identify the document with the financial topic.